1. NAME
The Society shall be known as the Barry Philatelic and Postcard Society.

2. OBJECT
The object of the Society shall be the study and encouragement of philately in all its aspects.

3. AFFILIATIONS
In order to further the above object the Society shall be affiliated to the following organisations:-

(i) The Federation of South Wales Philatelic Societies (FSWPS)
(ii) The Association of British Philatelic Societies Limited (ABPS)

4. MANAGEMENT
(a) The affairs of the Society shall be managed by a Committee to be elected at the Annual General Meeting.

(b) The Committee shall consist of a Chairman, Vice-Chairman, Secretary and Treasurer plus a suitable number of ordinary Committee Members. Additionally, other office holders, e.g. Packet Secretary, Librarian, etc., may be appointed by the Committee.
(c) Officers shall normally serve for three years, but may offer themselves for re-election.
(d) Ordinary Committee Members shall also normally serve for three years. One third of the Ordinary Committee Members shall retire each year, but may offer themselves for re-election.
(e) The Committee shall have power to fill by co-option any vacancies that occur, such appointments to be confirmed at the next Annual General Meeting.
(f) The Committee shall have the power to confer the honour of President on a member who has made an outstanding contribution to the well-being of the Society.
The President shall serve for a period to be decided by the Committee and shall have the right to attend and vote at all Committee Meetings.

5. QUORUM
At any Committee Meeting a quorum shall consist of not less than half the total Committee Members, of whom at least one should be the Chairman, Secretary or Treasurer.

6. MEMBERSHIP
(a) Membership of the Society shall be open to persons interested in philately who submit written application to the Secretary. The Committee shall have the power to admit such persons to membership of the Society. A limit to total membership will only be imposed by the Committee from time to time because of restricted accommodation at available premises.

(b) Members may be admitted by the Committee to one of the membership:-

(i) Ordinary Membership - shall be open to all adult applicants over the age of sixteen years on payment of the annual subscription.
(ii) Junior Membership – shall be open to young people up to and including the age of sixteen years. Junior members shall be encouraged to attend all Society meetings, including the Annual General Meeting, but shall not be eligible to vote. The committee shall have the power to wave the annual subscription for junior members or set it, from time to time, at an appropriate level in relation to the ordinary annual subscription.
(iii) Family Membership - shall be open to all family members, including side same address. All family members shall be encouraged to attend all Society meetings, including the Annual General meeting, but each family shall have only one vote. The Committee shall have the power to set the annual subscription for family membership, taking into account the current ordinary annual subscription.
(iv) Honorary Membership - may be offered to persons whom the Society particularly wishes to recognise for their services to the Society or for their significant contribution to its well-being. Any proposal for the award of Honorary Membership shall be approved at the Annual General Meeting and Honorary Membership shall normally last for one Society year, although Honorary Members may be elected for longer periods if agreed at the Annual General Meeting. In exceptional circumstances the Society may honour an individual with an Honorary Life Membership.

(c)The Committee shall have the power to suspend from all rights and privileges of membership, for such period as shall seem fit, any member whose conduct appears prejudicial to the character, interests or good order of the Society, or who acts in defiance of its Constitution and Rules, or who being a Member of the Exchange Packet Section acts in defiance of the Rules of that Section.

7. SUBSCRIPTIONS
The annual subscription shall be such sum as shall be determined by the Committee and proposed for approval at the next Annual General Meeting. Subscriptions shall be due on admission to membership and annually thereafter at the start of each session. Any member whose subscription remains unpaid on 1 December shall be debarred from the privileges of membership until it is paid, and if still unpaid by 1 January the following year the Committee will have the power to delete his or her name from the roll of members.

8. MEETINGS
(a) The Committee shall prepare and publish a programme of meetings of the Society for the ensuing year. The programme shall be deemed to provide adequate notice of all regular meetings of the Society, including the Annual General Meeting.
(b) The Annual General Meeting of the Society shall be held not later than the last day of May for the purpose of:-

(i) approving the accounts and reports for the year,
(ii) electing Officers and other members of the Committee,
(iii) transacting any other competent business for which due notice has been given in writing to the Secretary.

(c) An Extraordinary General Meeting may be requested by the Committee or by ordinary members. An application by members for such a meeting must be made in writing to the Secretary and must be supported by the signatures of at least 25%. of the full members of the Society. On the receipt of a proper application the Secretary shall arrange for such a meeting to be held within twenty-one days and shall give at least seven days notice of the meeting to the full membership, stating the purpose of the meeting.
(d) Each Annual General Meeting or Extraordinary General Meeting will be conducted by the Chairman, failing whom the Vice-Chairman, failing whom another member of the Committee elected by those present at the meeting.
(e) At all meetings of the Committee, or any business meetings of the Society, the Chairman shall have a substantive vote and, in the event of an equality of votes, he or she will have an extra casting vote.

9. FINANCE
(a) The financial year of the Society shall run from 1 April to 31 March.
(b) The Treasurer shall keep books and accounts showing the financial affairs of the Society and shall submit to the Annual General Meeting a statement for the previous year, signed by the Independent Accounts Examiner.
(c) An Independent Accounts Examiner, who should not be an Officer or a Committee Member of the Society, shall be appointed annually at the Annual General Meeting and shall hold office for the following year.

10. EXCHANGE PACKET SCHEME
(a) All Society members may participate in the Exchange Packet Scheme operated by the FSWPS. Within the Society the Scheme shall be supervised and administered by a Packet Secretary appointed by the Committee.
(b) Members who elect to take part in the Exchange Packet Scheme shall be bound by any Rules laid down for its operation by the FSWPS.

11. SOCIETY COMPETITION RULES
(a) During the course of each yearly programme the Society shall organise formal philatelic competitions for the following Society Trophies:-

(i) A formal sixteen page general philatelic competition for The Wilding Cup, conducted strictly under the Competition Rules of the FSWPS. The runner-up in this competition shall be awarded The John Beechey Trophy. Junior members of the Society are not eligible to enter this competition. The Committee may, with the member's agreement, select one or more entries from this competition to be entered in the appropriate classes at the annual competitions at the FSWPS Annual Convention.
(ii) An eight page general philatelic competition for The Sanderson Trophy (Rose Bowl).
This competition is open to all members of the Society and shall be conducted generally under FSWPS rules, as amended by the Committee from time to time and approved by the Annual General Meeting.
(iii) A five page general philatelic competition for The Torjussen Trophy. This competition is open to all members of the Society and shall be conducted generally under FSWPS rules, as amended by the Committee from time to time and approved by the Annual General Meeting.

(b) The winners and runners-up of Society Competitions shall generally be decided by the votes of Society members present at the meeting and who have not entered the competition. All eligible members shall have equal voting rights, except that junior members shall not be permitted to vote on the Wilding Cup (and John Beechey Trophy) competition. However, the Committee may, from time to time, arrange for Society competitions to be judged by a Guest Judge, who may or may not be a Society member, but should be duly accredited as a judge by the FSWPS or the ABPS.
(c) The Committee shall have the power to introduce further formal or informal competitions (e.g. a single page informal competition) from time to time, under FSWPS rules or local rules, as may be necessary to complete the meetings programme.

12. VARIATION AND APPLICATION OF THE CONSTITUTION
Any variation of this Constitution may be made only at the Annual General Meeting, or at an Extraordinary General Meeting convened for the purpose, and shall take effect from the beginning of the next Society year, unless the Meeting fixes some other date.

13. WINDING-UP OF THE SOCIETY
The Society may be dissolved by the consent of 75% of the members, who shall have replied to a letter sent by the Committee to all members proposing the dissolution, such consent being testified by their signature on an instrument of dissolution in a form provided by the Society. If, on the dissolution of the Society there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, such property shall be disposed of to an organisation, or organisations specified in the instrument of dissolution, but so that no member of the Society shall profit individually from such disposal.